CAREERS

Events Planner Job Purpose

This role was developed to drive traffic to and  increase the visibility of Orchestra’s impact on neighborhoods via their redevelopment projects. The Events Planner implements and oversees the logistics of events, promotions, and community gatherings for Orchestra Partners’ properties. This position also supports the Development team on special initiatives and projects and provides support to partners and stakeholders.  Strong project management skills are required from research and planning to execution and measurement. A flexible night/weekend/holiday schedule is necessary for special events.

Duties and responsibilities

Engagement

• • • Partner with the Director of People & Culture to facilitate community involvement and activation and then scope and build a 2020 vision, program schedule, and a calendar of events with OP tenants.

Project Management

• • • Approve and coordinate all operational details prior to event, including parking
    • Lead day-to-day coordination of event logistics and promotions
    • Recruit and coordinate merchants, artists & performers, and volunteers
    • Hire and manage vendors and suppliers (caterers, bar managers, DJs & bands, etc.)
    • Coordinate with merchants and vendors on placemaking demonstrations at events
    • Resolve any problems that may arise, ensuring the event runs smoothly
    • Brief and supervise any staff, including team members, security, and volunteers
    • Manage all event insurance and permits
    • Prepare budgets and ensure adherence
    • Manage sponsor relations
    • Support event tracking (manage lists: invites, participants, vendors, etc.)
    • Regularly attend neighborhood and tenant meetings
    • Ensure regular, predictive attendance in the office

Marketing

• • Coordinate with Manager and/or “Peritus PR” and lead all event promotions, such as: website & social media content, ad buys, and print materials
  • Coordinate with others to document/photograph events
  • Analyze events’ success and prepare reports, including coordinating surveys and focus groups as necessary

Qualifications Include:

• 2-4 years hands-on experience in event planning, marketing, and communications
• Professional and friendly with excellent verbal and written communication skills
• Go-getter, someone who takes action, takes pride in building community and thinks about what is next
• Able to think critically, handle multiple projects simultaneously, and meet performance deadlines in a sometimes fast-paced environment

• Confident, energetic, and creative with a strong team spirit
• Must be willing to work a flexible schedule, attending & working all events
• Working knowledge of Microsoft Office suite; Google Drive, and the ability to quickly learn new web-based software
• Working knowledge in data collection practices and methodologies with experience in performance metric development, tracking, and evaluation

• Highly organized and detail-oriented

• Knowledge of photography
• Ability to work independently without direct supervision
• Design, implement, and follow-up with projects
• Create replicable processes for continuous process improvement 
• BA in Communications, Marketing, Public Relations, Business Admin (preferred)

Working conditions

Flexible working hours, including weekends and evenings.  Events will mostly take place outdoors. Work with a variety of people from various organizations and levels. Manage and coordinate staff and volunteers. 

Physical requirements

Including lifting over 10 lbs and standing/walking for extended periods during events mostly outside.

Direct reports

None